“Every time you triple in size, you need to rethink how you do things,” said former Evernote CEO Phil Libin – who grew Evernote from 1M to 150M users during his 8-year tenure.
As your business adds more employees, its complexity increases. As a result, painful growth roadblocks appear – and growth slows down. How can you identify their root causes and remove them – so you can grow faster and with less pain?
The larger an organization, the more complex it is to manage. As a result, you can’t manage a 5-people organization like a 50- or a 500-people organization. We all know this. The issue is: as you grow your business, there is no clear signal that tells you when to upgrade your management approach. CEOs often identify the symptoms but not their root cause: their company has outgrown its management approach.
When your business outgrows your management approach, you get stuck
When you fail to upgrade your management approach, you spend more and more time fighting daily fires and doing other people’s jobs. The less time you have to do your CEO job, the slower you grow, and at some point, you get stuck – which is why so many mid-sized companies are barely growing.
The most common growth roadblocks that I see with my clients include:
- Lack of accountability: “We agree on plans, my team gives me the thumbs-up for several weeks, until I realize that the project is not moving fast enough unless I am on top of them,” I hear regularly from CEOs.
- Lack of alignment on strategic objectives and priorities – which quickly leads to organizational ineffectiveness, demotivation, and office politics.
- Wrong people in the wrong seats. In some cases, they used to be the right people, but the company has gradually outgrown them.
Upgrade your role as you grow
On top of your management approach, you also have to reinvent your CEO role as you grow:
- Start-up: you are a jack-of-all-trades.
- 10-15 employees: your challenge is to delegate more tasks (always a painful transition if you don’t build a proper accountability system) while focusing on sales growth.
- 30-50 people: your mission is now to delegate strategic decision-making (a frightening change for controlling CEOs who haven’t defined their vision framework) and put the right decision-makers in the right seats.
- 100-150 people: your focus shifts to scaling operations efficiently, culture, and vision.
You can try upgrading your management approach and reinventing your CEO role without outside help. This is the hard way though, because you don’t see your own blind spots and those of your organization. This trial-and-error process may waste years of precious growth.
So what can you do to grow faster and with less pain?
Wouldn’t it be great if there was a way to avoid reinventing the wheel when you are stuck– so that your business can grow faster and with less pain?
This is exactly what I do: my expertise is to help CEOs who are frustrated by the way their company is growing. I know the feeling: I have been in your shoes when I was running a business that we turned around from sales decline to sustainable double-digit growth in 6 months.
I will help your leadership team:
- Define its actionable growth strategy around which your leadership team is fully aligned.
- Create a culture of accountability.
- Become better leaders – because no company can grow faster in the long run than the pace of personal development of its leaders.
Below is an example:
A 20-year-old, founder-led stagnating media company. I helped the leadership team:
- Create clarity and alignment on their growth strategy, and clarify what is NOT part of the growth strategy.
- Put the right people on the right seats and define / bring to life their core values to anchor their company culture.
- Set up an accountability system with quarterly priorities and team weekly check-ins on their status. This enables them to take corrective actions as soon as plans are off-track.
- Upgrade their leadership / management skills (from micro-manager to delegating leader).
Results: the company doubled revenue in two years and drastically reduced its employee turnover.
Accelerate your growth right now
Take a few minutes to think of the following questions:
- Where do you want your revenue/EBITDA to be in 3 to 5 years?
- Looking at your business, what prevents you from getting there faster?
- Imagine that you found a way to remove these growth roadblocks: how much impact would that have on your business growth?
That is how much money you are leaving on the table by procrastinating.
If you are frustrated by the way your business is growing, contact me now (Xavier@AmbroseGrowth.com). I will help you identify the root causes of your growth roadblocks and define your way forward – so that you can grow faster and with less pain.
I work with growth-minded CEOs who are frustrated by the way their business is growing; often they spend their days fighting fires – typically a sign that their company has outgrown their management approach. Often lack of employee engagement is preventing them from scaling up faster, and they are not sure how to tackle this. I know the feeling: I have been in their shoes when I was running a business that we turned around from sales decline to double-digit business growth.
As a business coach my passion is to help leadership teams define their actionable business growth strategy, create a culture of accountability and effective strategy execution, and become better leaders – so they can grow faster and with less pain. I work with clients in the US and in Europe (mostly in Belgium, The Netherlands, and France)
If you too want to grow faster and with less pain, contact me now: Xavier@AmbroseGrowth.com.
“My company has lots of potential, but I just feel my employees are not engaged. If I don’t push, nothing seems to happen. I’m working night and day and we’re still missing 40% of our targets. I once dreamed of being a firefighter, I guess that dream has come true. All I do is put out fires, I have no time to focus on my business.”
Sound familiar? CEOs and leadership teams can change this picture, it’s all about accountability. Creating a fierce culture of accountability starts with the CEO and leadership team.
Why is accountability important?
Accountability is about owning a problem. You want employees to behave as if they own the piece of business that they are running. When you are accountable for a specific result, you will do whatever it takes to achieve it – and you would like your team to perform this way as well.
Carlos Brito, the CEO of brewing company AB Inbev, summarizes his views on accountability in these words: “We always compare that to a rental car: you drive a rental car in a different way than your own car. With a rental car someone else will live with the consequences of your driving. With your car, you know that it will be yours the next days, months, and years, and you know that you will be living with the consequences of your driving. Employees who behave like owners are here for the long term, and they will live with the consequences of their decisions – good or bad – and that builds a great company.”
Why am I having accountability issues?
Accountability issues are very common among growing companies. When you founded your company, you were personally accountable for everything. As your company grew you started delegating the responsibilities for some results – e.g. production, customer service, or sales. However, you may not have created the communication channels required to hold your teams accountable. Why would you? You didn’t need any of this yourself, and yet you grew your business successfully. Why would these smart managers need anything different?
For one, your employees are not you. If they were, they would not be working for you: they would start their own business. Second, your company is now more complex than we you started: it has more people involved, and all these people now need to be on the same page. Third, when you started your company with a few employees, you could be on top of each of them and had short communication lines: you knew what everybody was doing, all the time. Now that your company has more employees it is impossible for you to manage them the same way: this would soak up all your time. This is exactly why you need to put a system in place that will achieve what you want (ie create accountability), without you spending all your time on it.
In the book “Creating a Culture of Accountability” Gravitas Impact business coach Mark Green describes ways to increase your team’s accountability. This article outlines five of them
1. Lead by example
Like many aspects related to company culture, accountability starts with you and your leadership team. In order to create a culture of accountability you have to model the behaviors that you want to see in your organization. When it comes to accountability the rule is simple: when you make a commitment as a leader, you have to keep it. If you don’t, why should anyone else be interested in doing so? You can’t complain that employees miss their deadlines if you are occasionally late as well. As a CEO “all eyes and ears within your business are focused on you. What you say and what you do are invisibly and constantly observed, scrutinized and evaluated as your managers and employees are looking for clues as to how they should behave,” explains Mark Green.
Leading by example is not only about you sticking to your commitments, but also about your expectations from your team – and your behavior when your managers don’t meet your expectations. If your team members notice that there are no consequences for missing targets, why would they try their best? Similarly, if you tolerate one of your team members to produce poor results, why would other team members feel pressured to produce quality? When you hold your team to a higher standards, you are sending a strong signal across the organization.
2. Have the right people on the right seat
Without the right people on the right seat, nothing of what you can do will significantly increase accountability. The key question is: would you enthusiastically rehire everybody on your team? I advise my clients to assess employees on two dimensions; performance and adherence to company values. You will find more information on how to use this tool in this article.
Once you have the right people on your team you need to clarify their area of accountability. This is less obvious than it looks. The key question is: Who is accountable for each of the key functions in your company? As Mark Green explains “the exercise often reveals that there isn’t a single individual accountable for each function. When more than one person is “accountable”, nobody is accountable. It is easy to make assumptions that things will get done, but when there is not a designated person to account for a particular result, chances are, it is not going to happen. In this kind of environment, it is also easy to point fingers – Bob thought Mary would handle it, and vice versa. Other times, you’ll discover that a particular role hasn’t been filled by anyone at all; it is just implied that it will somehow be handled. Spoiler alert: it doesn’t!”
3. Clarify priorities
“The main thing is to keep the main thing the main thing,” wrote best-selling author Stephen Covey. “Individuals or organizations with too many priorities have no priorities and risk spinning their wheels and accomplishing nothing of significance,” says Verne Harnish in his book “Scaling Up.” Focus on a small number of priorities that will have the biggest impact on your goals, make sure that everyone on your leadership team is aligned on them – and communicate them broadly.
When employees understand where your organization is going and which role they play in it, they work less selfishly and they tend to make better business decisions on behalf of the company – simply because they can see the impact of their decisions and how they impact overall results.
4. Define clear action plans and metrics
Once you have identified who on the leadership team is accountable for each function and what your top priorities are, the next step is for each of your leaders to answer Mark Green’s key question: “What are the 3 most important results the company expects you deliver in exchange for paying your salary – and how should these results be measured? This step determines the results and metrics for each of your leadership functions. As we all know, you can’t manage what you don’t measure. If you want to increase the speed and quality of a particular service you offer, you should establish specific metrics to gauge those factors and identify metrics and targets for them. You may determine if you reach or surpass a target for three months in a row, you have achieved that objective.” Pick specific metrics, make sure that your leadership team is on the same page and that everybody aims for the clearly defined results – so that the rest of your organization can follow your lead.
Similarly, once you have defined top quarterly priorities, the question becomes: what do you and your team need to do in each of the next 13 weeks in order to achieve priorities? There are only 13 weeks in a quarter – if you do NOT view your quarter as a 13-week race, you will lose weeks and time which you will NOT get back. A weekly plan clarifies what can be expected every week, in order to meet expectations at the end of the quarter. It also makes it much easier for your leadership team to hold people accountable to their own 13-week plan.
5. Establish a metronome-like meeting rhythm
Just as a metronome calls time and sets tempo in a musical performance, so do a small set of consistently executed meetings to hold you and your team accountable, and keep everyone on the same page. The essential regular meetings are:
- Daily huddles (no more than 10 to 15 minutes) to evaluate progress on the very short-term priorities and identify any blocking issues.
- Weekly huddles (no more than 90 minutes) to review the status of the 13-week plan and course-correct if needed.
- Monthly and quarterly meetings to review progress on the priorities, take corrective actions when needed, and identify new priorities for the upcoming quarter.
I often notice that the most impactful meetings to drive accountability are the daily and weekly huddles: they create peer pressure and hence take the heat off your shoulders as the leader. They also improve communication: You won’t need to have the same water-cooler conversation three of four times, as is the case when you rely on chance hallway meetings for communication. And finally they enable collective intelligence to solve problems.
Conclusion
In the end, how much difference do these tools make on accountability? Pretty big, as this example from another Gravitas Impact business coach, Glen Dall, demonstrates in Mark Green’s book “Creating a Culture of Accountability”: “I worked with the CEO of a multi-location dental practice. The CEO had started with one practice that they grew very successfully – and then began expanding. At one point employee turnover rates increased to 200%. The leadership team would plan and set goals, but frequently failed to achieve them. The growth rate was declining. The CEO felt over-extended, frustrated and stressed.”
With the leadership team Glen Dall leveraged these tools to have the right people on the right seat, set priorities and targets, as well as establish a proven system to follow up on them. The result? “After our first 6 months of working together, the CEO told me, “You should be proud of how far you’ve brought the team. I feel that we have accomplished more in the past 6 months than we were able in the last 7 years.” That is the power of accountability.”
As a business growth coach, I work with founders of mid-market companies who are frustrated because their business is not growing the way they want; my passion is to help them identify and remove the growth roadblocks they have been hitting so they can grow faster and with less pain. Often their roadblocks include a lack of accountability: they have no system in place to regularly follow up on their team’s many commitments, or their teams don’t have clear priorities and metrics. I would like to learn about your growth roadblocks; contact me to discuss at Xavier@AmbroseGrowth.com.
What about you? How accountable is your team? How has Covid impacted accountability? Over the past couple of years, how many quarters has your company reached and missed their targets? What were the consequences of hitting targets, and what were the consequences of missing them? Do you have clear metrics and regular meetings in place to follow up on each of your priorities?
Let me know your thoughts in the comments section.